Post Award

Clayton Foundation

Clayton Foundation Projects Expense Allowability Grid

Rebudgeting

15% variance between line items is allowed. Greater % requires approval

Miscellaneous

List of encumbrance due 01/31/xx; any expenses incurred after 12/31/xx must be included on the encumbrance report or they will not be allowed.

Expense Category

Alterations & Renovations

No

Books

Allowable - if for project

Subscriptions

Allowable - if for project

Salary/Fringe PI

Paid directly by Clayton

Salary/Fringe Co-PI

Paid directly by Clayton

Salary/Fringe Administrative

Paid directly by Clayton

Computers

Only if budgeted

Consultative Services

Allowable - if for project

Equipment

Vests with Foundation. All equipment not in budget over $1,000 requires approval. All equipment will be tagged with a Clayton tag number.

Expenses obtaining visa

No

Indirect costs

Up to 20% of direct costs except for salary & fringe

Utilities

No

Malpractice Insurance

No

Membership dues

Only if budgeted

Office furniture

No

Parking fees

No

Patient care

Only if budgeted

Patient transportation

Only if budgeted

Payment of human subjects

Only if budgeted

Personnel recruitment

No

Postage

No

Publication costs

With Clayton Review & Approval

Receptions & meals

No

Scientific meetings abroad

No

Service contracts

Only if budgeted

Supplies

Only if budgeted

Telephone - long distance

No

Travel - domestic

If approved category

Travel - foreign

No

Tuition & fees

No

Uniforms/apparel

No

No-cost extension request

Not allowed. No carryover. Requires new project setup every year.