Office of Sponsored Projects

After the Fact Proposals

OSP has legal and fiduciary responsibilities to ensure that all University, sponsor, state, and federal regulations, laws, and policies are met. Therefore, and in accordance with HOOP 64, all proposal submissions seeking external support for research and other sponsored projects should be submitted to OSP for review and approval prior to submission.

In some cases a sponsoring agency does not require a formal proposal prior to issuing an award. However, even when institutional sign-off is not required by the sponsor, the proposal must still be routed to OSP for review and approval. Exceptions to this policy may include internal competitions. Submitting a proposal application late or after-the-fact (ATF) will not circumvent a full review by OSP. Proposals submitted without OSP approval may be administratively withdrawn if the submission is found to be non-compliant with University policy or agency requirements. UTHealth always reserves the right to request modification rejection of an award received when there is no approved proposal on file with OSP.

Guarantee Accounts will not be issued on ATF proposals.


  • Notify your assigned OSP Sponsored Projects Specialist as soon as possible.
  • OSP will request all documents related to the proposal submission, including cover and budget pages, representations and certifications, etc. These documents, along with a signed R&A form.
  • If the project has been funded, submit the above-listed documents, along with a copy of the award, any sponsored-related forms, and all correspondence.
  • If there are subrecipients on the project, OSP requires a copy of the subrecipient’s statement of work and budget, and a letter of intent on their institutional letterhead confirming their participation in the project.