Mail Tips

Addressing Outgoing Mail

When addressing outgoing mail, the return address should look as follows:

Name

Department Bldg Room #

PO Box

City,State, Zip Code

Addressing Inter-institutional Mail

Name

Department

Building Code

Room Number

• Use inter-institutional envelopes for on campus mail and business envelopes for off campus mail. To avoid delays in delivery, keep inter-institutional mail separate from metered mail and secure all bundles with a rubber band.
• Use postcards for short messages or announcements; it is one-third less expensive than sending an envelope.
• Use green diamond boarded envelopes for first class mail.
• Combine mailings to the same location into one large envelope.
• Use priority mail rather than express when two day delivery is acceptable.
• Fold multi-page material and send it in a #10 envelope to save the extra weight and postage of a large flat.
• Use “Certified” instead of “Registered” mail whenever possible as it costs less and still provides a receipt and notice of delivery.
• Do not over insure; the post office will only pay the actual value of an item, not the declared value.
• Request library and book rate as much as possible.

Hours: Monday – Friday, 8:00 a.m. – 5:00 p.m. Mail is collected from Mail Services by the U.S. Postal Service at 4 pm each day. Interoffice deliveries occur twice daily.

Location: 1851 Crosspoint Ave. Houston, TX 77054 Operation Center Annex Bldg., Room 1.960

Phone Numbers: Voice: 713.500.8115 Fax: 713.500.8117