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Sponsored Projects Administration


The Effort Certification Reporting Technology (ECRT) System is a software tool the University uses to facilitate the effort certification process. Payroll transactions and project commitment files are loaded into ECRT biweekly. ECRT then generates an effort statement for any researcher/certifier who is paid from, or contributed effort to (cost shared), a sponsored project and provides a method to electronically certify these statements. An effort statement is also generated if an individual participates on a sponsored project whether or not the individual is actually paid from the project.

New to Effort Certification? Visit the Effort Section of the SPA Website for more information.

  • eCRT Access/Login Info

    In order to gain access, please follow the below steps:

    • Confirm that you have been at the institution for 1 month

    You must exist in the system before S&R can grant you access

    Must include the role & ALL department ID’s you require access to in the system

    Must be signed by Department Manager

    The S&R team will update the system & send a confirmation email

  • Roles
    • Primary Effort Coordinator: The primary Effort Coordinator is assigned for each department in which primary individuals (PI/Faculty) are required to certify effort. This individual provides the main support during the effort certification process and is responsible for monitoring effort system for completion of effort cards, and ensure cost sharing, retro’s and salary cap issues are properly documented and funded for their assigned departments. PEC's will be able to make changes and certify any non-sponsored funding that is tied to the department. PEC's are also responsible for Processing the certified statements in their department. Principal Investigators automatically receive access to eCRT. PI's can view all effort statements related to their projects.
    • Effort Coordinator(s): Departments may assign a Secondary Effort Coordinator to assist in supporting the primary individual (PI/Faculty) who are required to certify their effort. This individual will be able to view, make changes if necessary and certify all non-sponsored funding. Must submit an access request form to gain full access to eCRT.
    • Effort Coordinator (s) View Only: Role is only allowed to view the effort cards associated with the department(s) they are assigned, this does not give them access to payroll dollars.Must submit an access request form to gain full access to eCRT.
    • PI/Faculty: Primary individual that puts forth some effort on sponsored programs and holds any faculty appointment or is a principal investigator, co-investigator, project director, co-project director or those with comparable responsibilities on a sponsored project. This person certifies his or her own effort as well as non-faculty support staff on their projects. PIs do not need any special system permissions in order to access, view, edit, and certify the reports they are assigned.
    • Central Administrator(s): Global access Administrator on ECRT. Will serve as the responsible party for the overall support of the system, as well as running reports, reviewing error logs and routinely audit system for non-compliance. This role is held only by SPA- Systems & Reporting team members