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Salary Reimbursement Agreements

Salary Reimbursement Agreements are used to pay the salary and fringe benefits for a graduate student from another university who will be working with a UTHealth faculty member in their lab, or when a UTHealth student is working in a research lab at a different university. SRAs do not include indirect costs. Salary reimbursement agreements funded by a sponsored project must follow the period of the prime award, and cannot extend beyond the current award period of the prime award.

When the University is sending a salary reimbursement agreement to another institution, the department should forward requests for Salary Reimbursement Agreements to their SPS for review, negotiation, and execution. The department will provide the FMS project number to be used to fund the salary reimbursement agreement, name of the student, period of agreement, and the budget for the salary/fringe benefits amount to be paid for the period.

When the University is receiving a salary reimbursement agreement from another institution, the department should forward the agreement to their SPS for review and execution. The department should also provide a completed Review & Approval form with the budget and scope of work to be performed by the student. The PI for the R&A will be the faculty member who will be responsible for the student while at the University.