Almost without exception, a change in scope of work requires a prior approval from the sponsoring agency.
In general, the Principal Director (PD)/Principal Investigator (PI) may make changes in the methodology, approach, or other aspects of the project objectives. However, a change in scope almost always requires sponsor approval unless special permission is given within the award agreement. A change in scope is a change in the direction, aims, objectives, purposes, or type of research training, identified in the approved project.
Actions likely to be considered a change in scope or objectives include, but are not limited to, the following:
All requests for prior approval must be in writing, well-justified, and accompanied by supporting documentation to ensure that changes are reasonable and appropriate. The written requests have to be submitted to Pre-award to be reviewed, processed, and submitted.
To obtain sponsor approval, the PI must draft a justification letter on University letterhead. The letter must be signed by the department head and forwarded to the assigned Pre-award Sponsored Projects Specialist. Also include a signature block for a University authorized signing official.
Requests to change the scope of work should include: