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Handbook of Operating Procedures

Reporting Criminal Activity to Campus Police

Policy Number: 87

Subject:

Reporting criminal activity

Scope:

All members of the university community, including employees and trainees (students, residents, fellows)

Date Reviewed:
September 2018
Responsible Office:
The University of Texas Police - Houston
Responsible Executive:
Chief of Police

I. POLICY AND GENERAL STATEMENT

The University of Texas Health Science Center at Houston ("university") collects specified information on campus crime statistics and security measures and reports this information to all trainees, employees and interested persons.

II. PROCEDURE

A. Reporting of Crimes to The University of Texas Police - Houston (UTP-H) by Campus Officials

The following individuals are required to report crimes and offenses to UTP-H, if UTP-H has not already been made aware of the crime or offense:

  • Any member of the university community who has been designated as a Campus Security Authority (CSA), due to his or her responsibility for trainees and/or campus activities, including the authority and duty to take action or respond to particular issues on behalf of the institution.
  • Department chairs, supervisors and designated school authorities responsible for student conduct, who take disciplinary action against employees and students for conduct involving alcohol, drug or weapon violations, which are also a violation of the law, and for which a sanction may be imposed.
  • Faculty advisors to student groups.
  • Licensed professional counselors employed by the university and working in a clinical capacity are exempted from this requirement, but only when acting in the role of a counselor. For example, a dean may have a license to practice psychiatry but would still be required to report if the dean receives a disclosure while functioning as an administrator rather than a psychiatrist.

Licensed professional counselors, if and when they deem it appropriate, are encouraged – but not required – to inform the persons they are counseling of any procedures to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics.

All other members of the university community are encouraged to promptly and accurately report crimes and offenses, unless they are aware that the crime or offense has already been reported to UTP-H.

Additional information regarding the reporting of threats or incidents of violence can be found in HOOP 39, Campus and Workplace Violence Prevention.

Confidential counseling services are available to all university employees, residents, and other trainees through the Office of Employee Assistance Programs at (713) 500-3327. Confidential counseling services are available to students through Student Health and Counseling Services at (713) 500-5171.

B. Annual Security Report

Not later than October 1 of each year, UTP-H will publish and distribute an annual report of campus security policies and crime statistics to all currently enrolled students and employees and will submit required crime statistics to the Department of Education. The Registrar will provide notice of the availability of the report to prospective students. Human Resources will provide notice of the availability of the report to prospective employees. Additionally, each school will provide a link to the report on the school’s website. Upon request, UTP-H will provide a full copy of the report to prospective students, employees or the Texas Higher Education Coordinating Board.

The Annual Security Report (Security and Fire Safety Report) is publicly available online at https://www.utph.org/index/reports and in person from UTP-H at 7777 Knight Road, Houston, TX 77054.

C. Record-keeping Requirements

UTP-H will retain the records on crime statistics for a total of seven (7) years.

D. Campus Crime Log

UTP-H will keep a daily log that records crimes by their nature, date, time, general location and disposition of complaint. The crime log for the most recent 60-day period is open to public inspection during normal business hours. UTP-H will make any portion of the log older than 60 days available within two business days of a request. Disclosure of the log will not be made if release of the information would:

  • be prohibited by law;
  • jeopardize the confidentiality of the victim;
  • jeopardize an ongoing criminal investigation;
  • jeopardize the safety of an individual;
  • cause a suspect to flee or evade detection; or,
  • result in the destruction of evidence.

III. CONTACTS

    • The University of Texas Police - Houston
    • 911 (emergency) 713-792-2890 (non-emergency)
    • https://www.utph.org/index/reports
    • School of Public Health – Austin (local campus police)
    • 512-471-4441
    • School of Public Health – Brownsville (local campus police)
    • 956-882-8232
    • School of Public Health – Dallas (local campus police)
    • 214-648-8311
    • School of Public Health – El Paso (local campus police)
    • 915-747-5611
    • School of Public Health – San Antonio (local campus police)
    • 210-567-2800