Policy Number: 96
Guidelines for processing cost transfers
- Date Reviewed:
- May 2015
- Responsible Office:
- Sponsored Projects Administration; System Data Resource Team
- Responsible Executive:
- Senior Vice President, Finance and Business Services
I. POLICY AND GENERAL STATEMENT
It is the policy of The University of Texas Health Science Center at Houston ("university") to assure that all expenditures are accurately reflected in the accounting records. To accomplish this, cost transfers may be necessary to move expenses to or from an account. The purpose of this policy is to establish appropriate guidelines for processing cost transfers.
For definitions and detailed information on cost transfers for all types of expenditures, refer to the Sponsored Projects Administration (SPA) website. The required documentation must be included with all submissions to ensure timely processing:
For payroll expenditures, the System Data Resource Team (“SDR Team”) will process the approved cost transfers within five working days after entering a Retroactive Personnel Action into the system.
For non-payroll expenditures on sponsored projects, the Post Award Finance Team will process approved cost transfers within two working days.
For all other expenses, General Accounting will process the approved cost transfers within two working days.
- Post Award Finance
- System Data Resources Team
- General Accounting