Policy Number: 96

Cost Transfers

Subject:

Guidelines for processing cost transfers

Scope:

Employees

Date Reviewed: May 2015

Responsible Office: Sponsored Projects Administration; System Data Resource Team

Responsible Executive: Senior Vice President, Finance and Business Services

I.     POLICY AND GENERAL STATEMENT

It is the policy of The University of Texas Health Science Center at Houston ("university") to assure that all expenditures are accurately reflected in the accounting records. To accomplish this, cost transfers may be necessary to move expenses to or from an account. The purpose of this policy is to establish appropriate guidelines for processing cost transfers.

II.     PROCEDURE

For definitions and detailed information on cost transfers for all types of expenditures, refer to the Sponsored Projects Administration (SPA) websiteThe required documentation must be included with all submissions to ensure timely processing:

For payroll expenditures, the System Data Resource Team (“SDR Team”) will process the approved cost transfers within five working days after entering a Retroactive Personnel Action into the system.

For non-payroll expenditures on sponsored projects, the Post Award Finance Team will process approved cost transfers within two working days.

For all other expenses, General Accounting will process the approved cost transfers within two working days.

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III.     CONTACTS

ContactTelephoneEmail/Web Address
Post Award Finance 713-500-4940

paf@uth.tmc.edu

https://www.uth.edu/post-award/helpful-information/contact.htm

System Data Resources Team 713-500-3530

https://inside.uthouston.edu/finance/system-data-resources/contactus.htm

SDR@uthouston.edu

General Accounting 713-500-4925

https://inside.uthouston.edu/finance/general-accounting/contact.htm

accounting@uth.tmc.edu