Handbook of Operating Procedures

Faculty Termination

Policy Number: 133


Termination of faculty members



Date Reviewed:
September 2009
Responsible Office:
Academic and Research Affairs
Responsible Executive:
Executive Vice President for Academic and Research Affairs


Termination of the employment of a faculty member who has been granted tenure and of all other faculty members before the expiration of the stated period of appointment, except as is otherwise provided in Rule 31007, Section 5 of The University of Texas System Board of Regents’ Rules and Regulations, or Texas Education Code Section 51.943, or by resignation or retirement, will be only for good cause shown. In cases of incompetence or gross immorality where the facts are admitted, or in cases of a felony conviction, the hearing procedures described below shall not apply and the dismissal of the faculty member by the President will follow.

In cases of termination as a result of academic program closure or abandonment, refer to HOOP Policy 120 Abandonment of Academic Positions or Programs.


The following procedures will be initiated in all cases involving charges in which the facts are in dispute.

If the President determines that the nature of the charges and evidence are such that it is in the best interest of the university, he or she may suspend an accused faculty member with pay pending the completion of the hearing and a final decision.

The Executive Vice President for Academic and Research Affairs ("EVPARA") will review all allegations against a faculty member that involve the potential for termination. In cases of alleged incompetence, the EVPARA will review the allegations to ensure they are based on job performance and job-related conduct. The faculty member who is the subject of the allegations shall be given an opportunity to be interviewed and shall have the right to present a grievance, in person, or through a representative, to the EVPARA on an issue or subject related to the allegations under review. The EVPARA, or another individual designated by the President if the allegations pertain to the EVPARA, shall take the grievance, if any, into consideration prior to making a determination whether the allegations are supported by evidence that justifies the initiation of the termination for cause process. The accused individual will be informed in writing of the charges against him or her.

The EVPARA will recommend to the President whether to proceed with termination for cause. A tenured faculty member who is recommended for termination on the basis of periodic evaluation must be given the opportunity for referral of the matter to nonbinding alternative dispute resolution, as required by Texas Education Code Section 51.942 and in compliance with applicable UT System and university policies and procedures for alternative dispute resolution, prior to referral of the charges to a hearing tribunal (outlined below). Failure to present a grievance to the EVPARA prior to his or her recommendation shall not preclude a faculty member from presenting an issue or subject to the special hearing tribunal in defense of charges for termination that may result from the review. A faculty member under review for matters that may result in charges for termination may file a grievance pursuant to HOOP Policy 127 Faculty Grievances only if the subject of the grievance is not involved in the review. A pending grievance may proceed only if it does not involve a subject under review.

If the President determines the allegations are supported by evidence that justifies the initiation of termination for cause process, he or she will meet with the faculty member, explain the allegations and supporting evidence, and give the faculty member a reasonable amount of time, as determined by the President, to respond either orally or in writing.

I. Hearings

The President will appoint a tribunal, of at least three faculty members, to hear the accusation, giving reasonable notice to the individual concerned.

Members of the tribunal for individual hearings will be selected by the President from a standing panel. The membership of this panel will be composed of nine tenured members of the faculty, with six chosen by the Interfaculty Council ("IFC") and three by the President.

A. Composition of Panel

Nine tenured members of the faculty, selected as follows:

  • Six by the IFC: two per year for three-year terms (initially assign two for one year, two for two years, and two for three years).
  • Three by the President: one per year for three-year terms (initially one for one year, one for two years, and one for three years).

B. Selection of the Tribunal

The President will select at least one appointee from those nominated by the IFC for membership of each tribunal. The academic rank of the tribunal's membership will be at least equal to that of the accused individual. Members of the tribunal will select one member to serve as chair of the tribunal.

No person who accuses the faculty member may be included in the tribunal's membership.

The accused may challenge the ability of any member or members to serve fairly or objectively. The challenge from the faculty member must be made in writing to the tribunal at least three work days prior to the first scheduled meeting of the hearing.

Each appointee who is challenged in this way must determine whether he or she can serve with fairness and objectivity; if a member voluntarily disqualifies himself or herself, the President will appoint a substitute member from the panel. The accused has no right to disqualify anyone from serving on the tribunal.

The President may request counsel from the System Administration's Office of General Counsel to advise the hearing tribunal.

C. Conduct

The accused has the right to appear in person at each hearing and is entitled to the selection and use of counsel at the accused's expense. If the accused is represented by counsel, the university is entitled to representation by counsel from the System Administration's Office of General Counsel or a university attorney.

The accused has the right to confront and to cross-examine witnesses who may appear; the right to testify, though he or she may not be required to do so; and the right to introduce all evidence, written or oral, that is relevant and material to the defense.

A representative of the university may appear before the tribunal to present witnesses and evidence against the accused and in support of the charge. This representative has the right to cross-examine the accused (should the accused exercise the right to testify) and the witnesses offered on behalf of the accused.

The university has the burden to prove good cause for termination by the greater weight of the credible evidence.

A record of the proceedings (either stenographic or electronic) will be kept. The record is to be made accessible to the accused.

II. Findings

The tribunal is charged with generating the following information (by a majority decision of its total membership) for consideration by the President:

  • written findings on the material facts,
  • recommendations on the continuation or termination of the faculty member's appointment, and
  • supplementary suggestions relevant to the disposition of the case, if any.

The President will receive the original documentation of all the above-mentioned materials; the accused will receive a copy. Any minority findings, recommendations, or suggestions generated by the tribunal will be delivered in similar fashion. The original record of the proceedings (either stenographic or electronic) (including testimony and exhibits) shall also be forwarded to the President.

Within fourteen workdays after receipt of the findings and recommendations of the hearing tribunal, the President shall make one of the following decisions based solely on the evidence in the record of the proceedings and report that decision in writing to the accused faculty member. The President may:

  • Decide to dismiss the matter or impose sanctions short of termination. In this case, the President's decision is final and the Board of Regents ("Board") will not review the matter.
  • Decide to recommend termination to the Board, if the allegations are supported by evidence that constitutes good cause for termination. If so, the President shall forward the findings and recommendations of the hearing tribunal, the original transcript of the testimony and the exhibits to the Board for its review, along with the President's report. If the President's recommendation is not the same as the majority recommendation of the hearing tribunal, the President shall state the reasons for the President's decision to recommend termination in his or her report. The accused faculty member may, within seven workdays after receiving the President's report, submit a written response to the Board. The response must be based solely on the evidence of record in the proceeding.

The Board, by a majority of its total membership, will approve, reject, or amend such findings, recommendations, and suggestions, if any, or will recommit the report to the same tribunal to hear additional evidence and reconsider its findings, recommendations, and suggestions. Reasons for approval, rejection, or amendment will be stated in writing and communicated to the accused.


ContactTelephoneEmail/Web Address
Office of Academic and Research Affairs 713-500-3082