The body shall be known as the University Classified Staff Council, hereinafter referred to as the UCSC.
The UCSC will advise the President and the Executive Council on matters of importance to classified employees of The University of Texas Health Science Center at Houston (UTHealth), including, but not limited to, the following:
The UCSC members will be responsible for:
Emphasis should be placed on a membership that comprises a cross-section of classified employees of UTHealth. The UCSC membership is comprised of:
B: Eligibility of Membership
A member must be a full-time classified employee and must have their supervisor's approval to serve on the council. A member who terminates or transfers from the unit he or she represents must resign from the UCSC if an alternate to that unit is available. If no alternate is available they may continue to serve until the end of the current fiscal year with their new supervisor’s approval. They may choose to run for re-election in the new unit at the following election.
C: Election Procedure
Prior to May of each year, the Election Committee, working with the Chair and Chair-Elect, will:
Representatives are responsible for having the elections results prior to the August retreat. Newly elected or appointed UCSC members should attend the August retreat and will take office in September of the year they are elected or appointed. Alternate members are encouraged to attend the retreat and regularly scheduled meetings.
D: Term of Office
A full term of office will be two years commencing in September of the year the member is elected or appointed. A partial term of office will be any period of time less than two years commencing immediately upon election or appointment.
The Election Committee Chair will track vacancies and let the Coordinating Committee know when such vacancies occur. Alternates, according to the results of the previous election, will fill vacancies for unexpired terms.
If no alternates from the previous election are available, vacancies may be filled using one of the following options:
F: Loss of Council Appointment
The Election Committee Chair will monitor attendance and report to the Coordinating Committee for appropriate action to be taken.
G: Ex Officio Membership
The departing UCSC Officers and Chairs of each committee will continue to serve on the UCSC as ex officio members for one year after expiration of their terms to facilitate the transition of old members to new members.
H: Other Non-Voting Members
Other members may be appointed upon two-thirds (2/3) majority vote of the UCSC, provided a quorum is present for a term of one year.
UCSC Officers are elected for one-year terms.
Duties of the Chair include:
Upon taking office, the Chair relinquishes his or her position as a unit representative and that position is filled pursuant to Article Three (C).
Duties of the Chair-Elect include:
Duties of the Treasurer include keeping the financial records of the UCSC. This includes but is not limited to:
Duties of the Secretary include:
Duties of the Parliamentarian include:
F: Election of Officers
At the August UCSC meeting, the current Chair-Elect shall be installed as Chair for the upcoming year. Elections for the Chair-Elect, Treasurer, Secretary, and Parliamentarian shall also be held at the August retreat. A separate election is held for each officer. Nominees for Chair-Elect shall be chosen from among current and incoming new members who have served at least one year on the UCSC at some point and who have at least one year remaining of their term. Nominees for Chair-Elect, Treasurer, Secretary, and Parliamentarian will be chosen by the Election Committee pursuant to Article Four (B, C, D, and E). Nominations from the floor will also be entertained at the meeting. The nominee winning the most votes will assume office. A member may only serve in one Officer capacity at a time. All incoming new and current members eligible to vote shall participate in electing officers.
Officers may not serve in the same position for a period of three years after serving one full term in that officer position.
G: Officer Vacancies
Chair - The Chair-Elect shall become Chair if the Chair position becomes vacant during the year.
Chair-Elect - The Coordinating Committee shall recommend one of the following actions if the Chair-Elect position becomes vacant during the year:
Treasurer - The UCSC shall hold a special election to fill the position using election procedures outlined pursuant to Article Four (F).
Secretary - The UCSC shall hold a special election to fill the position using election procedures outlined pursuant to Article Four (F).
Parliamentarian - The UCSC shall hold a special election to fill the position using election procedures outlined pursuant to Article Four (E F).
A: Regular Meetings
B: Special Meetings
The Chair has the responsibility for determining the agenda for the UCSC meetings.
A quorum will be at least one-half of the voting members.
The Coordinating Committee will be responsible for the strategic direction of the UCSC and for advising the Executive Council on strategic planning issues of the UCSC. The Committee will be composed of the UCSC Officers and Committee Chairs. The Coordinating Committee will advise the Chair on the agenda of UCSC meetings, develop operating procedures, and/or bylaws as required, and coordinate with other UTHealth representative bodies to facilitate the work of the UCSC, and to provide guidance and direction to the UCSC.
Standing committees will be established annually at the August meeting. The purpose and responsibility of each committee parallel the purpose and responsibilities of the UCSC as delineated in Article Two. Every member, except the Chair and Secretary, will serve on at least one standing committee. Each committee will elect a Committee Chair at the August meeting.
A: Staff Development Committee
The Staff Development Committee will be composed of at least five members appointed by the Chair after due consideration of individual interests and will include diverse representation from the various classifications of the UCSC membership. The Committee will:
B: Staff Recognition Committee
The Staff Recognition Committee will be composed of at least five members appointed by the Chair after due consideration of individual interests and will include diverse representation from the various classifications of the UCSC membership. The Committee will:
C: Communications Committee
The Communications Committee will be composed of at least five members appointed by the Chair after due consideration of individual interests. A Web Master will be chosen from the committee members as a liaison to the Coordinating Committee for maintenance of the Council web page. Additional positions for this committee will be an editor (responsible for review of all Council publications), an interviewer (responsible for interviewing people of interest for the Council newsletter), and a photographer (to attend university and UCSC events for photo opportunities). The Committee will:
D: Election Committee
The Election Committee will be composed of the Chair-Elect and at least three members selected by the UCSC Chair prior to the August meeting. No representative maybe elected to the Election Committee if running for election in the coming year. The Election Committee will:
E: Educational Awards Committee
The Educational Awards Committee will be composed of at least five members appointed by the UCSC Chair after due consideration of individual interests. The Committee will be responsible for raising funds annually to be awarded to children of classified employees who worked full time for at least the prior year at UTHealth. To be eligible, the children must be starting their college careers. The Committee Chair is responsible for collecting all applications. The Committee, as a whole, shall process and verify completeness of all applications.
A Completed Application Will Include:
The Committee Shall:
F: Special Purpose Committees
Special Purpose Committees will be established on a temporary basis to perform a specific objective for the UCSC. The purpose and responsibility of each committee parallel the purpose and responsibilities of the UCSC as delineated in Article Two. The Chair of the UCSC will appoint special committees on an as-needed basis.
At the institutional level, the UCSC serves as the primary agency for classified staff participation in UTHealth governance. The UCSC will be the primary representative of classified staff interests and communicate directly with the Executive Council of UTHealth. Its advice and suggestions will be forwarded to the Executive Council in writing for consideration.
Proposed amendments to these Bylaws will be submitted in writing to the Chair, must be presented at two consecutive meetings, and may be adopted at a regular or special meeting by two-thirds (2/3) affirmative votes of voting members, provided a quorum is present.
Amendments will take effect immediately upon adoption.