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Procurement Services

HUB Program Overview

The University of Texas Health Science Center at Houston’s (UTHealth) HUB and Small Business Program is fully committed to the Good Faith Effort to enhance the opportunity of HUBs and Small Businesses participating in the State and Federal marketplace. UTHealth's HUB and Small Business Program was established to identify, educate and assist HUBs and Small Businesses in participating in the purchasing process thereby increasing the number and value of contracts and purchases awarded to minority, woman-owned and small businesses. 

Supporting HUBs and Small Businesses is the responsibility of everyone with the authority to obligate funds at UTHealth. Please remember to use HUBs and Small Businesses in your day-to-day purchasing decisions. Working together, we can be successful in our efforts to be good community partners. Thank you for your cooperation and recognition of this important effort.




Running Department HUB Report


You can run a report of HUB spending for your department or groups of departments for any time period within the last 15 months. The report is based on data in the non-salary spending table. The table gets updated on the first day of every month with the most recent fifteen months information.

Select the date range for your report from the calendars.

Enter the range of department IDs for the report. If you are only interested in a single department, enter that Dept ID in both the "From" and "To" fields.

The report output will contain spending by reporting categories and a calculation of each department's HUB percentage for the date range selected. The report also contains a section that details the dollars spend by supplier for both HUB suppliers and State Contract suppliers.

To print HUB Results: From your browser select File→Print→General Tab→Adobe.pdf. Select Preference→Layout→Landscape. Select Print.

To save as pdf file. Type in file name and click "Save". Report will open as a .pdf file. Select File>Print.

Interpreting the Department HUB Report

The HUB percentage is the amount of dollars spent with HUB suppliers divided by the total dollars spend with all suppliers except those on state contracts. The column headings in the report are:

  • Department - The eight digit department identification (DeptID)
  • HUB - The amount of dollars spent with certified HUB Vendors
  • State Contract - The amount of dollars spent with suppliers with State Contracts
  • Non-HUB - The amount of dollars spent with suppliers who are neither HUBs nor have state contracts
  • Total - The total amount of spending for the time period of the report
  • HUB Qualified - The total amount of spending less the amount spent on State Contracts
  • HUB Percentage - HUB divided by HUB Qualified

You can print the results screen for a hard copy of the report. If you have questions about your HUB results or opportunities to improve HUB performance, contact Shaun McGowan at 713-500-4862 or email at shaun.a.mcgowan@uth.tmc.edu.

UTHealth HUB Results

Click the link below to go to HUB reporting

>FY15 HUB Results

>FY14 HUB Results

UT Health HUB Departmental Results

Run Department HUB Report

Example of Department Report


Frequently Asked Questions

  1. What is a HUB vendor? A Historically Underutilized Business (HUB)
    • is at least 51% owned by an Asian Pacific American, Black American, Hispanic American, Native American, American Woman or Service Disabled Veteran
    • is an entity with its principal place of business in Texas, and
    • has an owner residing in Texas with a proportionate interest that actively participates in the control, operations and management of the entity’s affairs.
  2. How does my company become HUB certified?
    • To obtain State of Texas HUB certification, complete and submit a HUB Certification Application.
    • Allow 30 – 45 days after receipt to process the application.

  3. What are the benefits of HUB certification?
      • In accordance with Texas Administrative Code §111.13, each state agency shall make a good faith effort to utilize HUBs in contracts for construction, services (including professional and consulting services) and commodities purchases.
      • HUB certification is free of charge.
      • Certification is valid for 4 years, provided that business continues to meet the eligibility requirements.*
      • Business is registered on the Comptroller’s web-based HUB Directory. State agencies use the HUB Directory in conjunction with the Comptroller’s Centralized Master Bidders List (CMBL) to solicit bids from certified HUBs for state purchasing and public works contracts. Prime contractors also use the HUB Directory to identify HUBs to whom they will send notification of their subcontracting opportunities.
      • Increased exposure to the general public, as well as, other entities that have a supplier diversity program and are searching for minority and woman-owned businesses.
      • Certification is valid for 4 years, provided that business continues to meet the eligibility requirements.*

      • What is a Mentor Protégé program and how can I enroll?
        • The State of Texas Mentor Protégé Program is designed to foster long-term relationships between prime contractors and Historically Underutilized Businesses (HUBs). The objective of the Mentor Protégé Program is to provide professional guidance and support to the protégé (HUB) in order to facilitate their growth and development and increase HUB contracts and subcontracts with the State of Texas.
        • Participation the program requires the protégé be State of Texas HUB certified and the Mentor Protégé Agreement be sponsored by a state agency.

          The following criteria may be considered for Mentor participation by state agencies:
          • Registration with the State of Texas Centralized Master Bidders List,
          • Previous mentoring experience and prior work history,
          • Ability to provide developmental guidance in areas identified by the protégé, and
          • "Good Standing" in doing business with the State of Texas.

          The following criteria may be considered for Protégé participation by state agencies:

          • Eligibility and willingness to obtain HUB certification under the State of Texas HUB Program (Protégé must be certified as a HUB prior to TPASS listing the Mentor Protégé Agreement on the official list),
          • Business in operation for at least one year,
          • Desire to participate with a mentoring firm,
          • Ability to identify the type of guidance needed for business development, and
          • "Good Standing" in doing business with the State of Texas.

            To apply, the prospective mentor and protégé must complete the application and submit to Shaun McGowan, HUB Manager.
            Mentor Protégé Application

            UTHealth’s currently sponsors the following mentor protégé relationship:

            Mentor: VWR International
            Protégé: Summus Industries

HUB Subcontracting Frequently Asked Questions and Common Errors:

          1. What is a Vendor Identification (VID) Number and where can I get one?
            • A VID number is issued by the Comptroller’s office to every vendor who does business with the state of Texas. Typically, the unique VID number is based on your business’s federal Employer Identification Number (EIN).
            • If you have not done business with the state before and do not have a VID, please provide your EIN in areas that ask for the VID.
            • If you do not have an EIN number, please contact the IRS and apply for one by telephone at (800) 829-4933 or online.
          2. My business is certified as a Historically Underutilized Business (HUB). Must I complete the HSP (HUB Subcontracting Plan)?
            • Yes. Certification as a HUB does not exclude HUBs from responding to solicitations as prime contractors and therefore does not exempt a HUB-certified business from completing the HSP and making a good faith effort to contact other HUBs to notify them of subcontracting opportunities.
          3. I am not subcontracting. Do I have to complete the HSP?
            • Yes. All respondents must complete the HSP. If you will not be subcontracting, complete only the necessary sections, including Section Nine, which asks for a detailed explanation of how you will meet contract expectations using your own resources.
          4. I am a manufacturer and have several distributors that are HUB certified and some that are not. How do I reflect this in the HSP?
            • If you do not have a Mentor/Protégé agreement with your HUB distributors, you must still make a good faith effort to contact three HUBs to notify them of subcontracting opportunities as required in Method B (attachment B), Section B-3 of the HSP. The HUB vendors you contact can be HUBs that you currently use to distribute your goods.
            • List all distributors you may use in Method B (attachment B) Section B-4 of the HSP. If the list exceeds two, include an attachment in the same format that continues the list.
            • For all non-HUB distributors, provide written justification of your selection process as requested in Section Eight.

               
          1. Affirmations provided in lieu of descriptive language in Section 3 of the HSP
            • It is not sufficient to simply affirm that you will complete the contractual obligations using your own resources. You must describe how you will do this using your own equipment, supplies, materials and/or employees.
          2. Failure to make good faith effort
            • You must contact at least three HUBs per subcontracting opportunity that you identify in your HSP. You are required to document that HUB vendors were contacted and submit the supporting documentation with your HSP. This documentation can include phone logs, e-mails, faxes, etc.

Frequently Asked Questions

Common Errors