This is a second step entry level job that performs most routine tasks under more generally defined supervision. Performs a variety of moderately complex clerical tasks to support assigned area. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.
- Responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.
- Drafts correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.
- Schedules and maintains calendars, travel itineraries, and coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
- May maintain and reconcile assigned financial records/ reports for area.
- Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
- Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
- Assists with data entry and basic processing for the financial and/or human resources systems.
- Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.
- Maintains office supplies and equipment.
- Screens calls and emails and receives and directs visitors.
- Retrieves information from departmental and/or project records.
- May handle confidential information and sensitive issues.
- May train entry level clerical staff.
- Handles basic to moderately complex inquiries.
- May be assigned routine budget or financial responsibilities by supervisor.
- Advises on policy and processes as assigned by supervisor.
- Other duties as assigned.
CERTIFICATIONS/SKILLS
- Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
- FMS training with a passing score may be required.
- Use of University financial systems may be required.
EDUCATION
EXPERIENCE
-
Three years of general office experience.
-
Prior experience scheduling and maintaining calendars & travel itineraries.
-
Prior experience with preparing meeting materials or general reports preferred.
