Welcome to UTHealth
UTHealth is more than just a great place to work, teach or conduct research. It’s a place to grow personally and professionally. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities.
At UTHealth you’ll find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.
We offer a first class benefits package that includes medical, dental and life insurance plans, retirement plan options, tuition program, generous leave programs and more!
Please take a few moments to familiarize yourself with UTHealth, as well as prepare yourself for your first day of work.
We hope you will have a long and rewarding career with us.
All new employees must complete the following in order to begin working at UTHealth. Items to be completed will be sent to the email address on your application. Please check this email regularly over the next few weeks to ensure you do not miss any forms or notifications. You may also want to check your spam folders as sometimes emails can be inadvertently moved to spam if they are from a new contact.
- Background Check and Drug Screen Authorization
You will receive several emails within the first few days from RapidResponse@preemploy.com. These will be requests for your authorization to complete a background check and drug screen. Please complete the contact information, provide any requested information on prior employment or education, and follow instructions, when received, on where to go to complete the collection portion of the drug screen.
- Electronic I-9 Form
Go to www.newi9.com and type in the employer code 13948 and complete your part of the required work authorization form. You will be required to show documents to UT Health on or before your start date to complete the entire I9 process. Make sure to log out once you complete the form.
- Health History Questionnaire
UTHealth is self-insured and therefore conducts a review of your health history. Depending upon the nature of your position, you may be required to receive immunizations.
In your welcome email you will receive a link to the electronic Health History Questionnaire which will need to be completed prior to your pre-employment onboarding appointment.
Read and complete the forms in the online pre-employment packet received via email and submit the completed packet to Human Resources. If you need assistance completing the forms, contact the Human Resources department by phone 713-500-3130 or email email@example.com .
- Pre-Employment Appointment (for employees whose position requires a TB and immunization record)
You will be contacted by your recruiter to schedule this appointment, prior to orientation.
- What should you bring?
- University Center Tower, Human Resources Department; 7000 Fannin, Suite 150; Houston, TX 77030 (Fannin at Pressler)
- Park on floors 2 through 5 and bring your parking ticket to Human Resources for validation.
- Complete your I-9 documentation
- Take a picture for your Employee Identification (ID) Badge
- Visit Health Services to complete Health Clearance Requirements
- Receive information about orientation
- Review Employee Benefits
To review information regarding UTHealth benefits, please visit the Employee Benefits website. Please contact the Benefits department by phone 713-500-3935 or email firstname.lastname@example.org with any questions.
Your First Day
What to Expect
You will begin your first day by completing employment activities and attending New Employee Orientation.
Employment activities include:
- Receiving your Employee Identification (ID) Badge
What to Bring
- Documents Verifying Work Authorization (if you have not completed a pre-employment appointment) - As set forth by The US Citizenship and Immigration Services, Department of Homeland Security, documentation is required to verify authorization to work in the US. For a list of documentation options, please review the Instructions for Employment Eligibility Verification.
- Beneficiary information - including social security numbers, dates of birth and addresses of beneficiaries for benefit forms
About New Employee Orientation
Due to COVID-19, face-to-face New Employee Orientation (NEO) is being provided virtually until further notice.
New Employee Orientation (NEO) is a way to help newly hired staff, faculty and academic employees become familiar with our organization and campus community.
- 8:00 a.m. – 12:00 p.m.
- About UTHealth – vision, mission, organization, history
- Employee Resources
- Next Steps
- Noon – 1:00 p.m.
- Basic Clinical and Laboratory Safety Training will be held for employees who will be working with patients, animals, blood, hazardous chemicals or potentially infectious biological agents.
- Get your employee identification (ID) badge, if you did not obtain it prior to NEO or during lunch.
As you move forward within your new career at UTHealth, you will need to complete the following activities within your first few weeks of employment.
- Obtain Username, Password and Email Address
- Attending orientation implies that you have been cleared by the Office of Human Resources. If you are having difficulty, please contact your department’s Administrative Assistant or your supervisor before the end of your 3rd working day.
- UTHealth Help Desk can assist you. They can be reached at 713-486-4848.
- Enroll in Direct Deposit
- You will need your bank routing number and your account number to complete this process.
- Complete and Return all Benefits Forms
- Forms are due on the 31st day of employment.
- UTHealth Benefits can assist you. They can be reached by phone at 713-500-3935 or by email at email@example.com
- Update Personal and Emergency Contact Information
- Review IT Security Policies and Procedures
- This review includes mobile access requirements to university protected information.
- Complete New Employee Training Courses
- All new employees are required to complete specific training courses in iLearn. Log-in and click the New Employee Learning section to access the required the courses.
- Meet with your department’s Timekeeper
- Discuss with your department’s timekeeper the time and labor requirements.
- Review HOOP and General Standards of Conduct
- Review the Handbook of Operating Procedures (HOOP) and know the General Standards of Conduct.
- Sign up for Parking
- If applicable, establish a parking contract with Auxiliary Enterprise for a parking location near your building
- Equal Opportunity Documents: