How can I host an event?

• Please complete an Event-in-a-Box application form at least two months prior to the event date
• The Office of Alumni Engagement will help you identify the alumni audience who may live near your location and join your event
• If you want to host a virtual event, please contact the Office of Alumni Engagement to discuss virtual event options

What is included in an Event-in-a-Box?

• Nametags
• Collateral (brochures, annual reports, etc.)
• Giveaways (badge reels, pens, etc.)
• Sign-in sheets

What is the role of the Office of Alumni Engagement?

To help make your event successful, our office can provide limited support, including:

• Providing the host an Event-in-a-Box
• Taking registrations
• Helping with suggestions for guest list contacts, catering selections, and location selection
• Ensuring the event is approved through the proper channels

Do events include a budget?

We are pleased to offer a budget for most events, which will be discussed after your application is approved.

What are the next steps after my event is approved?

• Contacting your venue to reserve space and determine the price per person, or contacting a local caterer or restaurant for food or beverage options if hosting the event in your home
• Working with the Office of Alumni Engagement to finalize the contract with your venue (if applicable) and coordinate logistics
• Working with the Office of Alumni Engagement team to email local alumni and promote your event

What do I do when my event is one week away?

• Send a reminder email to attendees about one week prior and either the day before or day of your event
• If hosting an event at a venue, finalize event space and food and beverage options
• If hosting an event in your home, finalize the menu with your caterer

What do I do the day of my event?

Congratulations on making it to your event day!

• Don’t forget to put out nametags, a sign-in sheet, and giveaways
• Greet and sign-in your guests
• Take photos and share with the Office of Alumni Engagement
• Enjoy meeting and reconnecting with fellow alumni

What do I do after my event is over?

• Check in with the Office of Alumni Engagement to let us know how the event went
• Send us receipts, sign-in sheets, and names of walk-ins or no-shows so we can maintain accurate records
• Evaluate the success of the event to determine whether you should repeat it or how you can improve future events