Human Resources

We understand that the first days, weeks, and months of employment are filled with excitement, a wealth of information, and many questions. We are here to provide you with the help and support needed for success in your new role.

Schedule and Helpful Information

• Expect a call from your supervisor/department head:
  • Confirm start date, time, place, parking, dress code, etc.
  • Identify computer needs and software application requirements.
• Complete background check and drug screening.
• Complete the online Health History Questionnaire, if necessary.
• Review your benefits options here.
• Learn about different commuting options here.
• Complete Section 1 of the I-9 employment verification by going here. Our employer code is: 13948.
• Schedule your pre-employment meeting with Human Resources.
• Collect the hire documentation you may need for your first day.
  • Proof of eligibility to work in the United States.
  • License plates numbers (if applying for parking).
  • Emergency contact information.
  • Personal information for benefits enrollment.

For assistance, contact the Human Resources department by phone 713-500-3130 or email hr@uth.tmc.edu.

• Attend New Hire Orientation (Subject to availability).
• Set up your personal workspace.
• Clarify your first week’s schedule, and confirm required and recommended training.
• Ask your supervisor for an overview of the department – its purpose, organizational structure, and goals.
• Review your job description, outline of duties, and expectations.
• Review hours of work.
• Ask questions about policies and procedures for time and attendance, use of vacation and sick time, holidays, as well as any flexible work policies or procedures.
• Ask any other questions regarding assignments, deadlines and expectations.

You should begin to build knowledge of internal processes and performance expectations; you feel settled into the new work environment.

Schedule, Job Duties, and Expectations

• Enroll in relevant training and workshops.
• Create your performance and development goals.
• Debrief with supervisor after attending initial meetings and trainings.
• Begin work on first assignment.
• Request time to go over the performance review and goal-setting processes in your department.
• Review any relevant policies and procedures with your supervisor: Handbook of Operating Procedures - HOOPs.
• Ask for additional information about the department and organization to increase your understanding of its purpose, goals, and initiatives.
• Arrange a building/campus tour.
• Meet with your department’s timekeeper to discuss Time & Labor procedures.

Socialization

• Introduce yourself to others in the workplace.

Technology Access and Related Items

• Obtain email address, password and user name through your supervisor.
• Contact Help Desk if issues signing on to any systems (if you haven’t already).
• When you obtain your User Name and Password, confirm you have the ability to access all relevant work information, applications and networks.
• Enroll your cellphone and/or a landline in Duo, UTHealth's two-factor authentication service.
• Set up Secure Stor to access personal files away from your workstation.
• Obtain a digital ID for e-mail encryption if your job requires it.
• Obtain a secure flash drive or storage device (if needed for you job role).
• View tools and resources available on our intranet by going to inside.uth.edu.
• Use Employee Self Service to update any information related to phone numbers/addresses/names or emergency contacts.

Learning & Development

• Register for all necessary safety training.
• Take the appropriate Time and Labor Training in iLearn.

You are aware of your performance relative to the position and expectations. You continue to develop, learn about the organization, and build relationships.

Schedule, Job Duties, and Expectations

• Enroll in or reject employee benefit plans.
• Schedule regular one-on-one meetings with your supervisor.
• Discuss performance and professional development goals and your progress with your supervisor.

Socialization

• Attend campus events of interest to you.
• Introduce yourself to others in the workplace.

Learning & Development

• Attend New Employee Orientation (if you have not already).
• Complete necessary online new employee training.
• Register for the Emergency Alert system and learn protocols for emergencies.

You are becoming fully aware of your role and responsibilities. You are beginning to work independently and produce meaningful work. You continue to feel acclimated to the environment, both functionally and socially.

Schedule, Job Duties, and Expectations

• Continue meeting regularly with your supervisor.
• “Shadow” your supervisor at meetings to get exposure to others and learn more about the department and organization.
• Have an informal performance check-in (after 2 months).
• Discuss performance and professional development goals and your progress with your supervisor.

Socialization

• Find opportunities to participate in a professional group in your field or on a cross-functional team.
• Provide feedback and suggestions on ways to enhance the onboarding experience.
• What might improve this process for new employees?
• Discuss development goals with your supervisor.

Learning & Development

• Discuss and plan development opportunities and resources with your supervisor.

You have gained momentum and are productive and independent, you have begun to take the lead on some initiatives, and have built some relationships with peers as go-to partners. You feel confident and engaged in your new role while continuing to learn. This is a great time to assess what you have done well and what you could have done differently in your first six months.

Schedule, Job Duties, and Expectations

• Continue meeting regularly with your supervisor.
• Check in with your manager regarding performance and development at the four month mark.
• Prepare for your six-month performance review.
• Review progress on performance goals and professional development goals.
• Document your performance and future goals.

Socialization

• Plan to attend or be involved in an activity outside of your work area.
• Attend UTHealth events (such as dedications, commencements or awards celebrations, and introduce yourself to others).

Learning & Development

• Review development goals with your supervisor.
• Discuss and plan development opportunities and resources with your supervisor.

You are fully engaged in your new role – you apply skills and knowledge, make sound decisions, contribute to team success, understand how your role affects others in the organization, and have developed effective working relationships. You have a strong understanding of UTHealth’s mission and culture. You continue to be engaged in your role and have a greater confidence in position. You begin to take on additional assignments and may work with a level of autonomy.

Schedule, Job Duties, and Expectations

• Prepare and complete your annual performance review.
• Document your accomplishments as well as feedback from others regarding your work.
• Set goals and development objectives for the upcoming year.
• Meet with your supervisor to review your annual performance review.

Socialization

• Find opportunities to participate in either a professional group in your field or on a cross-functional team.
• Provide feedback and suggestions on ways to enhance the onboarding experience.
• What might improve this process for new employees?

Learning & Development

• Discuss completed training and future development needs and opportunities.