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Mail Tips

Addressing Outgoing Mail

When addressing outgoing mail, the return address should look as follows:

  • Name
  • Department Building Room #
  • PO Box
  • City,State, Zip Code

Addressing Inter-institutional Mail

  • Name
  • Department
  • Building Code
  • Room Number
  • Use inter-institutional envelopes for on campus mail and business envelopes for off campus mail. To avoid delays in delivery, keep inter-institutional mail separate from metered mail and secure all bundles with a rubber band.
  • Use postcards for short messages or announcements; it is one-third less expensive than sending an envelope.
  • Use green diamond boarded envelopes for first class mail.
  • Combine mailings to the same location into one large envelope.
  • Use priority mail rather than express when two day delivery is acceptable.
  • Fold multi-page material and send it in a #10 envelope to save the extra weight and postage of a large flat.
  • Use “Certified” instead of “Registered” mail whenever possible as it costs less and still provides a receipt and notice of delivery.
  • Do not over insure; the post office will only pay the actual value of an item, not the declared value.
  • Request library and book rate as much as possible.


Monday – Friday, 8:00 a.m. – 5:00 p.m.

Mail is collected from Mail Services by the U.S. Postal Service at 4 pm each day.

Interoffice deliveries occur once daily.


1851 Crosspoint Ave.
Houston, TX 77054

Operation Center Annex Bldg., Room 1.960

Contact Information

Phone: 713-500-8115
Fax: 713-500-8117