UTHealthCONNECT News

An Epic celebration
An Epic celebration

 |  May 8, 2021

After years of anticipation and hard work, the moment has finally arrived – Epic is here.


Epic requirement: New RX paper
Epic requirement: New RX paper

UT Physicians |  March 10, 2021


Required for all users: Participate in virtual instructor-led training
Required for all users: Participate in virtual instructor-led training

UTHealth |  March 5, 2021

Beginning Monday, March 8, and continuing through April, training will be in full swing.

Managers have registered those staff members who will use the EHR.

If you have questions about our training program, please email EpicTraining@uth.tmc.edu.


Epic conversion of scanned documents
Epic conversion of scanned documents

UTHealth |  February 26, 2021


Complete pre-class e-learning
Complete pre-class e-learning

UTHealth |  February 23, 2021

Complete pre-class e-learning Pre-class e-learning courses include essential foundational information. Complete your Pre-Class e-learning now via a UTHealth Network or using VPN to open the videos.

  1. Navigate to https://go.uth.edu/learn
  2. Select My Dashboard
  3. Select Learning Plans
  4. Select the name of the learning plan. It begins with "EPIC_"
  5. Select the blue play button to launch the video 6. Repeat as necessary

Confirm you have access to the ACE1 training location
Confirm you have access to the ACE1 training location

UTHealth |  February 18, 2021

Confirm you have access to the ACE1 training location before class. The computer you train on must be on the UTHealth network or connected via VPN. Refer to the university’s working remotely guide to assist with this setup.

  1. Log into a computer with your UTHealth credentials
  2. Select Citrix Workspace on the desktop (Don't see the Citrix workspace? Try the Web Citrix Version.)
  3. In the top-right search box, enter 'ace'
  4. Select the ACE1 Hyperspace icon
  5. Log in with these credentials:
    • User Name: acetest
    • Password: Epic
  6. Review the information on the dashboard
  7. In the top right, select Log Out

If you need help, please contact the IT Solution Center (formerly the Help Desk) at 713-486-4848.


Getting to go-live
Getting to go-live

UTHealth |  February 5, 2021

Go-live is among the most complex parts of an implementation of this magnitude. The logistics are massive and include communication, training, command center planning, hardware deployment, resource allocation, contingency planning, real-time support, roles, and responsibilities.

One of the ways we’ll advance our readiness is through a series of half-day sessions called Go-Live Readiness Assessment meetings. During the meetings, participants will review our operational and technical readiness for each installation area, including project risks, concerns, and resolution plans.

Operational leaders, in partnership with project team members, will present updates and lead a review of go-live readiness with subject matter experts in these areas:

UTHealth HCPC Clinical

Integrated Areas (UTHealth HCPC/UT Physicians)

Revenue Cycle and Patient Access (UTHealth HCPC/UT Physicians)

UT Physicians Clinical

Our first of three Go-Live Readiness Assessment (GLRA) meetings will occur on Friday, Feb. 12, about 90 days before go-live. For those who are participating, thank you!

Stay tuned for more go-live updates in these newsletters, from university leadership, and of course, via the UTHealthCONNECT intranet site.


Scheduling template freeze
Scheduling template freeze

UT Physicians |  January 28, 2021


MyUTHealth: Our Epic patient portal
MyUTHealth: Our Epic patient portal

UTHealth |  January 14, 2021

As is the case with most new things, our Epic EHR will require a climb of the “learning curve,” but all of us, including our patients, will benefit greatly. Our Epic patient portal, MyUTHealth, will also go live on May 8. The portal allows patients to personally manage many of the tasks commonly completed by clinic staff and others. It’s very simple to use and allows patients to securely message their care team, view lab results, schedule an appointment, pay a bill, request prescription refills, and more. The marketing workgroup has gathered data from a number of sources to determine the most effective ways to prompt patients to enroll in a patient portal. One way the team collected input was through a survey of our clinical staff to ensure their views were factored into our planning. Many thanks to more than 800 respondents who shared their input! The survey findings validate several others that reveal patient enrollment in the online portal is a team effort. You’ll learn more about it, and you’ll see many of the survey suggestions in practice during user training, beginning in March.


Technical Dress Rehearsals are underway
Technical Dress Rehearsals are underway

UTHealth |  January 7, 2021

In preparation for our EHR go-live, considerable time and effort have gone into planning, procuring, labeling, and placing devices (e.g., workstations, printers, scanners, phones).

Already underway and continuing through April, End Users Devices team members will conduct an activity known as Technical Dress Rehearsals (TDR) to test every workstation, printer, scanner, etc., to ensure its readiness for go-live.

For Revenue Cycle Management, given the current circumstances where some users are remote whereas others are on-site, the End Users Devices team has adopted a two-phase approach to effectively address the needs of Revenue Cycle Management along with other departments with similar needs:

  • In-person TDR – testers will be on-site sometime between Jan. 11-29 to execute the TDR and validate that all workstations and applicable peripherals are functional and meet the Epic specs.
  • Remote TDR – remote users will be given simple instructions on how to execute TDR remotely over the course of a four-week period (February 2021) and log their results on a portal.

The test will entail verification of system access since printing and scanning are out of scope for these users. The TDR has been planned carefully to limit disruptions to users’ routine work. Please extend patience and flexibility while technicians are present, and do not remove labels, unplug, or move any devices to ensure they will operate properly at go-live.


Epic Learning Station survey
Epic Learning Station survey

UTHealth |  December 14, 2020

In March, we’ll roll out Epic training to all system users. With that in mind, we’re soliciting your input on available training space for each clinic address to host your team’s training. 


Headsets needed for Epic training
Headsets needed for Epic training

UT Physicians |  December 14, 2020


TDR Communications
TDR Communications

Saeed Chaudhry, VP of Operations |  December 8, 2020

As part of preparation for the go live of Epic in May 2021, IT needs to complete a technical dress rehearsal or “TDR” on all of the clinical and administrative computers in your area.


Tips and tricks for using Webex
Tips and tricks for using Webex

Regina Clemente, UTHealth |  August 17, 2020

There are great features available in Webex, our videoconferencing tool.


MyUTHealth patient portal debuts in May 2021
MyUTHealth patient portal debuts in May 2021

Melissa McDonald, UT Physicians |  August 17, 2020

During the pandemic, we have seen the pivotal role digital communications play in streamlining interaction between our health care teams and patients. As part of the Epic transition, we will migrate from Follow My Health via Allscripts to MyChart through Epic in May 2021.


UTHealth |  April 10, 2020

Request to fast-track operational efforts for UTHealthCONNECT

Thank you for your workgroup membership and your commitment to our electronic health record (EHR) implementation.


UTHealth |  January 7, 2020

Working with modern laptop computer in modern office with virtual icon diagram
UTHealthCONNECT resources now available online

As UTHealth moves to an integrated electronic health record (EHR) and revenue cycle system designed to enhance experiences for patients and clinicians, we have ...


UT Physicians |  December 16, 2019

Image of a female clinician using a computer in a clinic
Epic implementation – IT clinic access & inventory

UTHealthCONNECT is the name of the project for the Epic implementation. The project will transform care, records, billing and streamline all of your roles to ...


UT Physicians |  December 5, 2019

Image of a health care worker using a stethoscope with a pediatric patient
Let the connections begin, countdown to Epic launch

Epic is a cloud-based EHR solution that will replace Allscripts, GE Centricity Business and the MyUTP Patient Portal. The name of this project is called ...


UTHealth |  July 29, 2019

Image of Babatope 'Tope' Fatuyi, MD, MPH.
Babatope 'Tope' Fatuyi, MD, MPH, named Chief Medical Information Officer for UTHealth

Fatuyi has an extensive background as a physician executive and informaticist, specializing in electronic health record (EHR) product development, ...


Our Teams...

Executive Steering Committee

Executive Team

Electronic Health Record Governance Task Force

EHR Team

Revenue Cycle & Practice Management Task Force

RC & PM Team

HCPC Task Force

HCPC Team