Supplier Information

Bid Process  |   Acquisition Methods   |   Subcontracting Requirements

The mission of the The University of Texas Health Science Center at Houston (UTHealth) Purchasing Department is to acquire goods and services efficiently and effectively for internal customers utilizing a best value procurement methodology as provided by Texas Government Code, Title 10, Subtitle D, Subchapter A, Section 2155.074 and Texas Government Code, Title 10, Subtitle D, Section 2156.007.

  1. The University of Texas health Science Center at Houston has instituted a decentralized purchasing process for goods or services with a dollar value less than $15,000, ($5,000 on Federal Funds). The UTHealth customers can place purchase orders for goods or services with a cost of $15,000, ($5,000 on Federal Funds). without going through a bid process.
  2. All orders for goods and services $15,000, or greater, (greater than $5,000 on Federal Funds), are managed by The UTHealth Purchasing Department according to the guidelines provided in the Bid limits and process time page. The Purchasing department has the sole authority to commit University funds for the procurement of goods and services $15,000 or greater, (greater than $5,000 on Federal Funds). (The University of Texas Health Science Center at Houston recommends that suppliers review and become familiar with our standard terms and conditions. The terms and conditions are available through this website. )
  3. The UTHealth Purchasing department develops bid lists through several methods. Buyers search the Certified Master Bidders List (CMBL) that is maintained by The Texas Building and Procurement Commission (TBPC). The University of Texas Health Science Center at Houston strongly encourages suppliers to register with the TBPC. Additionally bid lists are generated from suppliers that have previously performed work or provided goods to the University. View current Bid Opportunities.
  4. Suppliers are required to certify that they are not debarred from any of the following federal and/or state agencies:

Bid Process

The University of Texas Health Science Center at Houston maintains an extensive database of vendors. This database is continually updated with new and prospective businesses as requested through departmental contact, referrals, vendor requests, and forums. Our vendor database can be retrieved from any school or hospital under the auspices of The UTHealth. The primary resource for identifying HUB vendors is the State of Texas Building and Procurement Commission's Centralized Master Bidder's List (CMBL).

Competitive Process 

Competition is obtained in the following ways: email/fax bids, formal written bids, or RFPs/ITBs or Information For Offers (IFOs). All bidders receive the same information. We do not shop prices.

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Acquisition Methods

The UTHealth Procurement Team supports the university by determining the best procurement method for acquiring requisitioned goods and services. They are also responsible for the advertisement or renewal of local contracts and creating new contracts to support the university's mission. Contracts are awarded based on the competitive bid process.

The UTHealth campus community is responsible for awarding small order (SO) purchases to HUB vendors whenever possible. HUB vendors are identified to the campus community via email, vendor fairs, bid-list tables, and during departmental visits.

Less than $15,000 
Email/Fax Bid - Small Order

$15,000 - $50,000 
Email/Fax Bid - Informal Contract

Greater than $50,000
Public Sealed Bid - Formal Contract

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HUB Subcontracting Requirements

SECTION 2.10 of Senate Bill 178

Adds subchapter "F. SUBCONTRACTING" to Chapter 2161 of the Texas Government Code.

1 TAC Section 111.14 Implements the Statutory Provision

(Implementation for all such procurements on or after April 1, 2000)

Provisions affect all contracts with expected value of $100,000 or more:

Agencies

Determine probability for subcontracting opportunities.
State that probability in invitations for bids, request for proposals, or other procurement solicitations.

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