University Councils

ITGC Administrative Subcommittee

Purpose:

Coordinate information technology activities among the schools and administrative technology to:

• Share technology, applications, tools and techniques,
• Promote common approaches and
• Prioritize needs

to improve efficiency and reduce costs to UTHealth as appropriate.

Scope:

• Administrative systems: systems used to manage, monitor or report on the mission areas of the university and on administration itself.
• Production level systems.
• Systems that represent themselves as systems of record for the university or school.
• Systems that extract data from, or feed data to, other administrative systems as defined here.

Authority:

The Administrative Technology Subcommittee derives its authority from the Information Technology Governance Committee.

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Membership

Co-chairmen

• Mike Tramonte
  Senior Vice President, Finance and Business Services and Chief Financial Officer
• Amar Yousif
  Vice President and Chief Information Officer

Subcommittee Members

Administration

• Eric Fernette
  Vice President & Chief Human Resources Officer
• Eric Solberg
  Associate Vice President, Research and Academic Affairs
• Connie Wooldridge
  Executive Director, Administrative Technology

Optional/By Invitation

• Charlie Figari
  Vice President, Chief Auxiliary Enterprises Officer
• Wes Stewart
  Vice President, Facilities, Planning and Engineering
• Robert Emery
  Vice President, Safety, Health, Environment and Risk Management
• Meredith Raine
  Executive Director, Public Affairs
• Raymond Gerwitz
  UT Police

Schools/HCPC/UTP

Each school should be represented by their associate/assistant dean for management

• Ryan Bien
  School of Biomedical Informatics
• Cynthia Bihm
  School of Public Health
• Patricia Bruesch
  Graduate School of Biomedical Sciences
• Kevin Burnett
  School of Nursing
• Andrew Casas
  Chief Operating Office – UTP
• Stephen Glazier
  Chief Operating Officer – HCPC
• Cynthia Huehlefeld
  Executive Director Business Operations – UTP
• Nancy McNiel
  McGovern Medical School
• Joe Morrow
  School of Dentistry

Other Attendees

Since the range of applications across UTHealth is so large it is expected that subject matter experts will regularly be invited to participate in meetings as appropriate to understand and discuss the topics.

Term of Membership:

There are no fixed terms.  The memberships will be reviewed annually by the Co-Chairmen.

Meetings

The Administrative Technology Subcommittee will meet at least quarterly. Any of the members may call a special meeting at any time. Scheduling the time, date and place of the Subcommittee meetings shall be the responsibility of the Co-Chairmen of the Subcommittee. The Co-Chairmen shall also be responsible for the minutes of the meetings. Meeting minutes will be maintained in the Office of the Chief Information Officer.

Charge

The purpose of the Administrative Technology Subcommittee is to coordinate information technology activities among the schools and administrative technology to:

• Share technology, applications, tools and techniques,
• Promote common approaches and
• Prioritize needs to improve efficiency and reduce costs to UTHealth as appropriate.

To accomplish this task it is expected that members will:

• Have the authority to represent the interests of their constituency with consideration for UTHealth as a whole.
• Share information with the subcommittee on current and future capabilities and needs for administrative technology as defined above.
• Seek commonality where possible to promote resource sharing.
• Anticipate future needs to allow time for collaboration.
• Accept that some administrative technology can best serve the needs of UTHealth by being centralized while other administrative technology can best serve the needs of UTHealth by being decentralized.
• Share deliberations of the subcommittee with their constituency.

The subcommittee will not focus on departmental concerns or day-to-day operations.  The subcommittee is not a project steering team.

The subcommittee will help define the strategic direction of administrative technology across all areas of UTHealth.  In doing so, it must:

• identify and evaluate opportunities for the application of technology to administrative functions of the university,

• recommend priorities based on the requirements and resources of the UTHealth and

• recommend the allocation of resources in accordance with UTHealth priorities.

The subcommittee may also review and adopt policies for the application of administrative information technology on an institution-wide basis.

Date modified: 11/11/2020