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State Required Reports

December, 2017, the question of how many years a report should remain published online was investigated by the Manager for Records Retention.  The lack of information and no clear date / time restraint led to the decision to model this section's retention schedule after the retention schedule for UTHealth's news publications: 2+1.  Post on this web page the past two reports, plus the current year report.  All other report data should be maintained with the department and shall be removed from this web content management system.

Reports should be posted in PDF document format containing no web hyperlinks.

The University of Texas Health Science Center at Houston (UTHealth), in compliance with the 76th Legislature enactment of House Bill 1016 and Texas Government Code 2052.0021, make available the following statutorily required reports in electronic format as recommended by the Texas Legislative Council. Many of the reports are in Adobe Portable Document (PDF) format and must be viewed with Adobe Reader, a common web plug-in available at no charge from the Adobe website.

Questions, comments or requests for historical reports should be directed to staff listed as the contact for each report. 

 

Affirmative Action Plan

The U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) is committed to ensuring that Government contractors comply with the equal employment opportunity (EEO) and the affirmative action provisions of their contracts. Each Government contractor with 50 or more employees and $50,000 or more in government contracts is required to develop a written affirmative action program (AAP) for each of its establishments.

OFCCP administers and enforces Executive Order 11246, as amended, which prohibits federal contractors and federally-assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, or national origin. The Executive Order also requires Government contractors to take affirmative action to insure that equal opportunity is provided in all aspects of their employment. A written affirmative action program helps the contractor identify and analyze potential problems in the participation and utilization of women and minorities in the contractor's workforce.

Pursuant to 5 U.S.C. Sec. 552, UTHealth asserts that at least certain sections, exhibits, and compliance investigation files are exempt from the (FOIA) disclosure provisions.

Due Date: 60 days after the commencement of the new plan year.
Contact: Deana Moylan, AVP, University Relations and Equal Opportunity

  • Report available upon request.

 

Annual Reports and Inventories

No later than November 20th the executive head of each state agency shall file with the Governor, the State Auditor, the Legislative Budget Board, Legislative Reference Library, and the Comptroller of Public Accounts an annual report as of August 31st of the preceding fiscal year showing the use of appropriated funds.

An annual report shall be prepared by the agency to present the financial position and the results of its operations and changes in financial position for the fiscal year in conformity with reporting guidance provided by the Comptroller of Public Accounts. Government Code, Section 2101.011.

The Unaudited Annual Financial Report for UTHealth consists of the Balance Sheet, Statement of Changes in Fund Balance, Statement of Current Funds Revenues and Expenditures, Statement of Method of Financing and Current Funds Expenditures and Supporting Schedules. The reports were prepared in conformity with General Accepted Accounting Principles.

Due Date: November 20th annually
Contact: Scott Barnett, Assistant Vice President, Accounting and Budget

 

Customer Service

Section 2114 of the Texas Government Code requires state agencies and institutions to submit a Report on Customer Service to the Legislative Budget Board and to the Governor's Office of Budget, Planning and Policy no later than June 1 of each even-numbered year. The information requested shall be as specified by the Governor's Office of Budget and Planning and the Legislative Budget Board and may include evaluations of an agency's: facilities, including the customer's ability to access that agency, the office location, signs, and cleanliness; staff, including employee courtesy, friendliness, and knowledgeability, and whether staff members adequately identify themselves to customers by name, including the use of name plates or tags for accountability; communications, including toll-free telephone access, the average time a customer spends on hold, call transfers, access to a live person, letters, and electronic mail; Internet site, including the ease of use of the site, information on the location of the site and the agency, and information accessible through the site such as a listing of services and programs and whom to contact for further information or to complain; complaint handling process, including whether it is easy to file a complaint and whether responses are timely; ability to timely serve its customers, including the amount of time a customer waits for service in person, by phone, by letter, or at a website; and brochures or other printed information, including the accuracy of that information.

Due date: June 1 of each even-numbered year
Contact: Deanne Hernandez, Director of Research Operations & Strategic Planning

 

Employee Training

A state agency that spends more than $5,000 in a state fiscal year for a training or education program for any individual administrator or employee shall, not later than August 31 of that year, submit to the Legislative Budget Board a report including:

  1. a list of the administrators and employees participating in a training or education program;
  2. the amount spent on each administrator or employee; and
  3. the certification earned by each administrator or employee through the training or education program.

Due Date: August 31st annually
Contact: Scott Barnett, Assistant Vice President, Accounting and Budget

 

Federal Homeland Security Funding

As prescribed by Article IX, Sec. 7.09 of the General Appropriations Act (GAA) for the 2008-2009 Biennium: All state agencies and institutions of higher education shall include in their operating budget reports to the Legislative Budget Board:

  1. (1) an estimated amount of federal homeland security funding received by the agency or institution of higher education and used for the operation and administration of state homeland security programs; and
  2. (2) the amount of federal homeland security funding received by the agency or institution of higher education and passed through to other agencies, institutions, or local units of government.

Information provided in accordance with Subsection (2) of this section shall be used for informational purposes only and shall be reported to the members of the legislature by the Legislative Budget Board at the end of each fiscal year.

*Even numbered years are included in the LAR

Due date: Before November 1st annually
Contact: Scott Barnett, Assistant Vice President, Accounting and Budget

 

Full-time Equivalent (FTE) State Employees

Not later than the last day of the first month following each quarter of the fiscal year, a State agency shall file with the State Auditor's Office a written report that provides for that fiscal quarter:

  • Number of full-time equivalent State employees employed by the agency and paid from funds in the State Treasury;
  • Number of full-time equivalent State employees employed by the agency and paid from funds outside of the State Treasury;
  • The increase or decrease, if any, of the number of full-time equivalent employees from the fiscal quarter preceding the quarter covered by the report;
  • The number of positions of the agency paid from funds in the State Treasury;
  • The number of positions of the agency paid from funds outside of the State Treasury;
  • The number of individuals who performed services for the agency under a contract, including consultants and individuals employed under contracts with temporary help services; and
  • The number of managers, supervisors, and staff.

The report must be made in the manner prescribed by the State Auditor.

Due Date: Last day of first month following each fiscal year quarter
Contact: Scott Barnett, Assistant Vice President, Accounting and Budget

 

Internal Audit

The internal auditor shall prepare an annual report and submit the report before November 1 of each year to the governor, the Legislative Budget Board, the Sunset Advisory Commission, the state auditor, the state agency's governing board, and the administrator. The state auditor shall prescribe the form and content of the report, subject to the approval of the legislative audit committee. Government Code, Section 2102.009.

Due Date: Before November 1st annually
Contact: Dan Sherman, Vice President and Chief Audit Officer

 

Legislative Appropriations Request

Each institution, department, agency, officer, employee, or agent of the state shall submit any estimate or report relating to appropriations requested by the Legislative Budget Board or under the Boards direction. Each estimate or report shall be submitted at a time set by the board and in the manner and form prescribed by Board rules. An estimate or report under this section is in addition to an estimate or report required by other law, including those estimates or reports relating to appropriations required by Chapter 401. Government Code, Section 322.007.

The Governor may collaborate with the Legislative Budget Board in designing and preparing uniform budget estimate forms on which all requests for legislative appropriations must be prepared. The Governor shall require that all appropriation requests be submitted to the Governor on the forms. Government Code, Section 401.042.

Due Date: Prescribed by the Legislative Budget Board
Contact: Scott Barnett, Assistant Vice President, Accounting and Budget

 

Operating Budget

On or before November 1st of each fiscal year, an itemized budget covering operations of that fiscal year shall be filed with the Governor's Office, the Legislative Budget Board, the Comptroller of Public Accounts, Higher Education Coordinating Board and the Legislative Reference Library in the format prescribed jointly by both budget offices.

Due Date: Before November 1st annually
Contact: Scott Barnett, Assistant Vice President, Accounting and Budget

 

Optional Retirement Program

The governing board of each institution of higher education, other than the Texas Higher Education Coordinating Board, shall annually submit a report to the coordinating board that includes information concerning the number of participants and eligible positions and the amount of contributions. Government Code, Section 830.006.

Due Date: Annually
Contact: Bete Su Williams, Director of Payroll Optional Retirement

 

Research Conflict of Interest Management Plans

In compliance with the UT System Administration Policy entitled “Disclosure of Significant Financial Interests and Management and Reporting of Financial Conflicts of Interest in Research-Health Institutions” (UTS 175), UTHealth makes information publicly available upon request about each employee with a significant financial conflict of interest in research for whom a Research Conflict of Interest Management Plan has been approved.  UTHealth makes this information available to the public in the interest of transparency and increasing the public trust and confidence in the research community.  Research Conflict of Interest Management Plans have undergone several levels of review by UTHealth and are unique to each individual faculty member. Management Plans that involve Institutional COI in Research also undergo review by the UTHealth Institutional COI Committee.

Contact: Conflict of Interest Program

  • Reports available upon request