Sponsored Projects Administration

Salary Reimbursement Agreements are used to pay the salary and fringe benefits for a graduate student from another university who will be working with a UTHealth faculty member in their lab, or when a UTHealth student is working in a research lab at a different university. SRAs do not include indirect costs. Salary reimbursement agreements funded by a sponsored project must follow the period of the prime award, and cannot extend beyond the current award period of the prime award.

PROCESS

When UTHealth is sending a salary reimbursement agreement to another institution, the department should forward requests for Salary Reimbursement Agreements to their Sponsored Projects Administration specialist for review and contract negotiation.

When UTHealth is receiving a salary reimbursement agreement from another institution, the department should forward the agreement to their Sponsored Projects Administration specialist for review and contract negotiation.

DEPARTMENT TASKS/RESPONSIBILITIES

Salary Reimbursement Agreements In:	Salary Reimbursement Agreements Out:
The UTHealth department should forward the agreement to PreAward@uth.tmc.edu for review and negotiation. The UTHealth department will need to provide a Review & Approval Form, budget, and scope of work to the specialist in Sponsored Projects negotiating the agreement.	The UTHealth department shall provide the following information to the Sponsored Projects contracts specialist:  FMS account number to be used to fund the salary reimbursement agreement, name of the student, period of agreement, and the budget for the salary/fringe benefits amount to be paid for the project period.

SPA TASKS/RESPONSIBILITIES

• Negotiate legal terms of the agreement with the other party on behalf of the PI and UTHealth.
• Route the final agreement for institutional signature.
• SPA will ensure that the other party has a copy of the fully signed agreement.
• SPA will provide the PI and his/her department a copy of the fully executed agreement.
• SPA will send the fully signed agreement to PAF team so that they can update the financial system.