State Sponsor Requirements
State funds are appropriated by the State Legislature and their allocation and expense allowability is guided by the appropriation’s bill. These funds fall under Fund 40000 in FMS.
The link listed below should provide some basic guidelines regarding these funds:
THE HIGHER EDUCATION COORDINATING BOARD
Funds are awarded for the Advanced Research Program. These funds are under Fund 41000 in FMS.
General terms and conditions:
- Over the grant’s life, no more than $2,000 may be moved out of student support.
- Over the grant’s life, no more than a cumulative total of $10,000 may be moved across budget categories (personnel, permanent equipment, travel, direct other costs).
- The agency must be notified of any rebudgeting. Approval is required for amounts over the $10,000 lifetime rebudgeting.
- No equipment may be purchased after August 31 in the closing year of the award without agency approval.
TELECOMMUNICATION INFRASTRUCTURE BOARD
Funds are awarded for telecommunication programs. These funds are under Fund 53013 in FMS.
General terms and conditions:
- Expenses must follow the approved budget.
- Check the Attributes section of the UTH Grants panels in FMS for information about re-budgeting.
CONTRACTS WITH OTHER STATE AGENCIES
This includes contracts between state agencies that does not involve any federal money. Such contracts are with MD Anderson in Fund 53025 in FMS, the Texas Department of Health in Fund 53012, and a number of others.
General terms and conditions:
- Expenses should follow contract guidelines.
- Check the Attributes section of the UTH Grants panels in FMS for information about re-budgeting.
CPRIT
CPRIT grants are state funds from the state agency created when voters approved a constitutional amendment in 2007 establishing the Cancer Prevention and Research Institute of Texas (CPRIT) and authorized the state to issue $3 billion in bonds to fund groundbreaking cancer research and prevention programs and services in Texas. CPRIT’s goal is to expedite innovation and commercialization in the area of cancer research and to enhance access to evidence-based prevention programs and services throughout the state. All CPRIT-funded research will be conducted in state by Texas-based scientists and reflect CPRIT’s mission to attract and expand the state’s research capabilities and create high quality new jobs in Texas.
General Guidelines:
- Carry-forward for all awards require agency approval starting in Year 02.All budget modifications must be submitted to CPRIT. If the transfer is less than 10% of the total award we can approve it locally but CPRIT will need to update their budgets. Send all budget modifications to PAF for review and submission.
- Financial reports are for expenses only. If an invoice that belongs in Year 01 is paid after the budget period has ended it will be included in the Year 02 report. Accruals and encumbrances will not be reflected on financial reports. This makes it very important to get expenses processed as soon as possible.
- Salary cap of $200,000 is applied to all CPRIT awards.
See the CPRIT Grants Policies Guide
HELPFUL RESOURCES
CPRIT Frequently Asked Questions
DESIGNATED FUNDS EXPENSE ALLOWABILITY
| Expense Category | State Funds | Designated Funds |
| Alterations & renovations | Yes | Yes |
| Books | Yes | Yes |
| Computers | Yes | Yes |
| Consultative services | Yes | Yes |
| Equipment | Yes | Yes |
| Expenses obtaining visa | No | Yes |
| Indirect costs | No | No |
| Malpractice insurance | No | Yes |
| Membership dues | No | Yes |
| Office furniture | Yes | Yes |
| Parking fees | Yes (Non- contract) | Yes |
| Patient care | No | No |
| Patient transportation | No | No |
| Payment of human subjects | No | No |
| Personnel recruitment | Yes | Yes |
| Postage | Yes | Yes |
| Publication costs | Yes | Yes |
| Receptions & meals | No | Yes |
| Salary/fringe administrative | Yes (Salary Only) | Yes |
| Salary/fringe Co-PI | Yes (Salary Only) | Yes |
| Salary/fringe PI | Yes (Salary Only) | Yes |
| Sales tax – State of Texas | No | Yes |
| Sales tax – other states | Yes | Yes |
| Scientific meetings abroad | No | Yes |
| Service contracts | Yes | Yes |
| Subscriptions | Yes | Yes |
| Supplies | Yes | Yes |
| Telephone--long distance | Yes | Yes |
| Travel-domestic | No | Yes |
| Travel-foreign | No | Yes |
| Tuition & fees | Yes (Non-UTHealth tuition & fees only) | Yes |
| Uniforms/apparel | No | Yes |
| Utilities | Yes | Yes |