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A Data Use Agreement (DUA) is a contract that establishes terms and conditions governing the transfer of research-related data between the University and another institution or company. A DUA between a providing entity and a receiving entity should be fully-executed before any data elements are sent or received.

DUA In (Receiving Data):DUA Out (Providing Data):
DUA-In must be completed when a University PI has requested data from another entity. Typically, the providing entity will provide its own DUA template for University’s review and execution. A DUA-Out must be completed when a University PI desires to send data to a researcher at another entity. In these instances, a University DUA template will be sent to the receiving entity for review and execution. The University may choose to utilize its DUA template.
All DUAs should be forwarded to the preaward@uth.tmc.edu for review.

PROCESS

If a UTHealth PI has requested data to be transferred to him/her from another entity or if another entity has requested data to be transferred from the UTHealth PI, the PI/department will forward a completed Transfer form and any necessary approval letters to SPA. SPA will negotiate the legal terms and conditions of the DUA with the entity.

DEPARTMENT TASKS/RESPONSIBILITIES

  1. Submit Word version of  Contract, if receiving data from another entity, to SPA by emailing it to crf@uth.tmc.edu
  2. Submit protocol to IRB (if  you are using clinical data with personal identifiers) and forward approval letter to SPA once received
  3. Complete the Transfer form- submit to SPA click here
  4. Route the final agreement for PI signature - submit to SPA

SPA TASKS RESPONSIBILITIES