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Sponsored Projects Administration

LATEST SPA NEWS System Enhancements & Server Maintenance 

Monday, July 14, 2022 announced that they are migrating their systems to the cloud. Their primary goals are to improve performance and avoid the constant cycle of hardware upgrades. There will be down time for both the training and production systems according to the schedule below. InfoEd is working closely with the team to test S2S submission functionality beginning later this month. We will provide more information as the testing progresses and the migration approaches, but at this time, no significant impact is anticipated other than the down time. is coordinating with agencies regarding application deadlines. Many agencies are adjusting their deadlines to avoid the downtime window. NIH expects to publish a Guide notice very soon outlining their plans, which do not include moving deadlines but will include additional flexibilities. Users should be alert and watch for shifting deadlines as September approaches.

 The Production System will be offline during the following period:

  • Production System will go Offline Friday September 23, 2022 at 12:01 AM ET.
  • Production System will go Online Thursday September 29, 2022 at 11:59 PM ET.

The Training System will be offline during the following period:

  • Training System will go Offline Tuesday August 30, 2022 at 12:01 AM ET.
  • Training System will go Online Monday September 19, 2022 at 6:00 AM ET.

Online Financial Disclosure Statement is now available 

Wednesday, January 19, 2021

Why is this annual reporting requirement important?

All faculty and certain staff are required to submit a disclosure of financial interests and outside activities online each year by The University of Texas System policy and the UTHealth Conflict of Interest, Conflict of Commitment and Outside Activities Policy (HOOP 20).  In some cases, a disclosure may also be required by other state and/or federal regulations (in accordance with NIH guidance) and for submitting grant applications.

Who is required to submit a Financial Disclosure Statement?

In general, you must submit a Financial Disclosure Statement if any of the following applies to you:

  • You are a faculty member;
  • You are an administrative and professional (A&P) employee (HOOP 150, Administrative and Professional and Classified Job Appointments);
  • You are an executive officer of the university;
  • You negotiate or execute contracts on behalf of UTHealth;
  • You will be involved in procurement ($15,000 or more);
  • You are involved in contract management;
  • You are a “Covered Individual” on an UTHealth research project as designated by the principal investigator of the project, per the Research Conflicts of Interest Policy (HOOP 94).                                                                                   

How can I submit the Financial Disclosure Statement?

For instructions, FAQs, and the required form, visit the Financial Disclosures website. The deadline to submit the annual Financial Disclosure Statement is March 31, 2022.


Please contact the Conflict of Interest Office at if you have any questions or would like help completing the form.

Security of Our Virtual Peer Review Meetings

Monday, April 20, 2020

CSR will conduct all summer peer review meetings using one of three platforms – 1) video; 2) telephone; 3) web-based discussion. A majority will take place using the Zoom video platform.

2-Factor Authentication for eRA Module

Tuesday, April 14, 2020

eRA is moving to two-factor authentication via, meaning that log-in will require something you know (password) and something you have (a phone or other device). This new log-in method, optional at first but which may be required later, will be available Wednesday, April 8, 2020 for users of eRA Commons, Commons Mobile, IAR and ASSIST. 



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