Contracts Agreements

Under HOOP 64, the Sponsored Projects Administration (SPA) is responsible for the review, negotiation, and acceptance of all contracts and sub awards for sponsored activities at the University.

This internal review process is necessary to ensure that all sponsored project documentation concurs with the mission of the University and adheres to all applicable federal, state, sponsor and institutional policies and guidelines. The review process allows UTHealth to assure potential sponsors that time and cost commitments are appropriate and all compliance issues (e.g., human subjects, animal use, export controls, conflicts of interest) are adequately addressed.

*All required documentation must be received prior to submitting to UTHealth authorized signing official.

**To avoid any delays to the contract timelines, the department should submit all required documentation prior to the finalization of contractual language.

Financial account set up: The SPA Administrator will submit the fully-executed contract, R&A, and all applicable assurances to Post Award Finance (PAF) for financial account set up. If no contract is supplied by the other entity, SPA will draft.
Notification: The PI, DMO, and other appropriate personnel will be notified by email when the account has been established.

What transaction is being contemplated?	Payment Details	Agreement Type *Click on Agreement type for detailed description and SPA submission procedure.	Also knows as:
An agreement between parties where the party receiving information agrees to keep the information confidential.	Non-Monetary	CDA	Confidentiality Agreement, Non-Disclosure Agreement (NDA), Secrecy Agreement
An Industry (typically a pharmaceutical or device company) sponsored and funded clinical protocol. Protocol is written and provided by the industry sponsor. Generally a CDA precedes a CTA.	Per patient + non-refundable start up. May include separate invoiceable.	CTA	Clinical Trial Agreement, Clinical Research Agreement, Industry Sponsored Clinical Trial Agreement.
A clinical protocol written by an UTHealth faculty member(s) but funded by an industry sponsor.	Typically milestone based but may be per patient.	PI Initiated CTA	Investigator Initiated Clinical Trial, Clinical Research Agreement, or Clinical Study Agreement
For services of an UTHealth employee for his/her expertise to guide, write, or advise. No lab or clinical work. Predominantly intellectual in character. Work scope may include: Assisting with study design Data Analysis Statistical Analysis Serving as national PI for clinical study Writing/Editing (protocol, publication, report, proposal, etc.) Providing professional advice Program Evaluation Translation Services Website and Software Development/Design VA IPA	Milestone or hourly upon invoice.	Professional Services Agreement	Consulting Agreement
A non-clinical research plan, written by an UTHealth faculty member(s), funded by industry.	Payment is typically milestone/report based.	Sponsored Research Agreement
For work requested by an outside party that usually requires specialized equipment, processes, or expertise. UTHealth has no input on research design (except for methods and processes needed to complete the work) no ownership of data or results, and no rights to publish the results. Typically, UTHealth would be running samples and generating data, or producing a product.	Fixed fee or milestone.	Fee for Service	Services, work for hire
UTHealth to partner with an outside entity to work on a shared project where there is scientific benefit to both parties. Ownership, Inventions, and publications are shared.	Cost Reimbursable, set scheduled payments, or milestone	Collaboration Agreement
For UTHealth to send or receive material (animal models, cell lines, etc.) from another entity. Material is for research purposes only and there is no research collaboration between the parties exchanging material.	Non-Monetary	MTA
Solely to pay a Grad Student, Pre-Doc, or Post-Doc salary	Cost Reimbursable or set scheduled payments.	Salary Reimbursement
When UTHealth is sending or receiving Clinical/Patient data. Typically as a limited data set (where specific patient identifiers, photos, are removed from the data.)	Non-Monetary	DUA/BAA	Data Use Agreement Business Associates Agreement
For an outside entity to loan/lend equipment to UTHealth (purchasing equipment falls under procurement roles and is not handled by SPA)	Non-Monetary	Equipment / Construction	Equipment Loan Agreement
For a unique set of contracting arrangements that cannot be categorized in any of the above.	Varies	Other

Sponsored Projects Administration